Step by step

Capture

Clarify & Organize

Reflect

My menu

Inbox

Projects

Contexts-Tags

Calendar

References

About My Getting Things Done

There are 5 Databases in this template

• Capture This is a standalone database with no links or relation to others. It is just a place for taking notes, bookmarks, screenshots, and reference/material placeholders. I move items from this database to Inbox or reference by simply dragging and dropping in Clarify & Organize or using “Move to..” and selecting the destination.
• Inbox
  • List of actionable items, next actions, and tasks.
  • This database is in relation to Projects, Contexts-Tags, and References.
  • Use the “Status” property to manage Todo, Doing, Done, and Archive stages of tasks/actions.
• Projects
  • List of projects in GTD contexts. A project is anything we want to do that requires more than one action step.
  • This database is in relation to Inbox (Tasks/Actions), Contexts-Tags, and References.
  • Use the “Status” property to manage Not started, Active, On hold, Done, and Archive stages of projects.
  • The page level contains the “Default project template”. The template will populate the list of Actions/Tasks and References in relation to that project.
• Contexts / Tags
  • In GTD, a context defines what you need to be able to carry out an action, and it can be a place, a tool, or a person.
  • In My GTD notion template, I also use this field to categorize reference, such as meeting notes, project materials, research, etc.
  • This database is in relation to Inbox (Tasks/Actions), Projects, and References.
  • Use the “Group” property to add different types of tags/contexts. This makes it easier for you to create different views/filters/grouping views in different use cases.
  • The page level contains the “Default template”. The template will populate the list of Actions/Tasks, Projects, and References in relation to that context/tags.
• References
  • In GTD, references are things that fall into your hands, do not require any action but contain useful information for some of your actions/projects/tasks or some future project.
  • This database is in relation to Inbox (Tasks/Actions), Projects, and Contexts/Tags.

Views, Filter, and Sort

• In this template, I only create or add what I defined as what I really use in my real life.
• Make it yours. Feel free to add/edit as you see fit to how you work and execute GTD.
• KISS: Keep it simple, stupid.